MONDAY 

WILL BE AN IMPORTANT MEETING FOR THE FUTURE OF OUR CLUB! 

A Club Assembly, focusing on the Strategic Plan of Summit / New Providence Rotary Club.   

Our club has a long and distinguished history of service to our community as well as the Rotary World.  Over 100 years of scholarship awards, a school in India, countless numbers of pints of blood donated over the years, work with the Rotary Foundation’s efforts to eradicate polio, support of youth from other countries through life saving heart surgeries, and financial contributions to many local and regional organizations. 

Now it is time for the membership to determine the direction of the club for the future.   A committee led by Melanie Cohn has been discussing the potential directions for the club and they took a survey of the membership earlier this year.  A dozen of our current members participated and the results follow. 

Please plan to join us at 12:15 on Monday, September 14^th at Christ Church as Melanie and her team will lead the club through the process and determine how to move forward 

We will have our usual lunch, and fellowship, that we all look forward to.  (A reminder to not park in the church parking lot as school is back in session and they use it for pick up and drop off for the school children). 

YOUR PARTICIPATION IS VERY IMPORTANT, SO PLEASE CLEAR YOUR SCHEDULE AND JOIN US ON SEPTEMBER 14. 

The survey results follow ….. 

Strategic Planning Survey Findings Report

Summit/New Providence Rotary

Prepared from survey data collected February 9-March 11, 2026

Prepared April 6, 2026

Response snapshot

Executive summary

• The club’s strongest asset is culture. Every respondent agreed that they feel welcome in the club, and nearly everyone agreed that members care about one another.

• Communication is a major strength. Members gave very high marks to how well the club communicates and solid marks to listening and acting on input.

• The clearest strategic gap is not quality, but quantity, of service. Most respondents said the number of service projects is too low, even while rating existing projects as meaningful, organized, and worth joining.

• Members generally view meetings positively, especially time for socializing, speakers/programs, and overall usefulness. The weaker meeting areas are venue, food, and the networking value of meetings.

• Growth and relevance are the bigger long-term challenge. Open comments repeatedly call for younger members, more diversity, more hands-on service, and a clearer local role as a connector among nonprofits and community groups.

What the numbers say

Strengths and lower-rated areas

These charts rank the closed-end survey items by average rating. They help separate the club’s real strengths from the places where the strategic plan should probably do some heavy lifting.

Interpretation of the findings

1. The club has a strong relational core

Members feel welcome, cared for, and generally positive about the club. That is not a small thing. Many organizations would kill for this kind of internal trust. The strategic plan should treat this culture as a real asset to protect, not just a nice side note.

2. Service is the biggest unmet appetite

Respondents do not appear dissatisfied with the quality of existing service projects. Quite the opposite. They view projects as meaningful, organized, and worth joining. But a clear majority said there are too few of them. Open comments reinforce the same message again and again: members want more hands-on, visible, group-based service.

• Ideas mentioned included SAGE, Meals on Wheels, Greenwood Gardens, food drives, youth-facing activities, sports/cleanup days, and service with other nonprofits.

• Several respondents also want projects that involve the full club rather than only small pockets of members.

• The implication is blunt: the issue is not whether members want service. They do. The club needs a stronger pipeline and calendar for it.

3. Meetings are working, but they are not the whole value proposition

Weekly meetings received mostly positive marks. Time for socializing, speakers, length, and overall usefulness scored well. That said, networking value, location, and food were weaker than the rest. Comments also suggest that meetings alone will not be enough to attract or keep newer members. Members want more activity between meetings, more guests, more varied programming, and more opportunities to participate.

4. Communication is a strength, but member-input loops could be tighter

Members clearly think the club communicates well. Listening and responsiveness also scored well, though slightly lower than basic communication. Open comments suggest a practical next step: add a more predictable rhythm for collecting input and sharing plans. People mentioned quarterly schedules, regular check-ins, and broader participation in communications such as the website, newsletter, and social media.

5. The strategic challenge is growth, representation, and relevance

The weakest membership-area item was whether the club reflects the demographic profile of local business, professional, and community leaders. Comments push in the same direction: recruit younger professionals, reach beyond the current base, increase diversity, and make it easier for new people to learn about and join the club. There is also a recurring call for the club to play a more visible local role as a community connector, especially among nonprofits, schools, and other civic groups.

Themes from the open-ended responses

1. More hands-on service, more often. This was the loudest theme in the comments.

2. Recruit younger and more diverse members. Several respondents linked growth directly to meeting format, outreach, and representation.

3. Create more activity outside the biweekly meeting. Members want volunteer opportunities, social connection, and guest-friendly events between meetings.

4. Clarify the club’s distinct role in the community. Some respondents want Rotary to function as a connector among nonprofits, civic groups, and community leaders.

5. Rebuild youth and civic pathways. Interact, civics education, youth engagement, and high-school-facing projects came up repeatedly.

6. Strengthen the club’s larger identity. A few comments pointed to environmental stewardship, international work, or a stronger issue-based identity as ways to make the club feel more relevant.

Illustrative member comments

“We could do more hands-on service projects in our community.”

“Make it easier for young professionals to learn about and join.”

“Rotary can serve to better align the charity leaders to coordinate for the betterment of all.”

“I feel we could use a couple of more service project each year that involve the full club.”

“We should continue to utilize the ideas and enthusiasm of new members to attract more people and do more projects.”

Strategic implications

• Build the plan around service expansion, not because members dislike the current work, but because they want more chances to do it.

• Treat member recruitment and member experience as linked. Younger and more diverse members are unlikely to join if the club mainly offers one format and one rhythm.

• Use the club’s strong culture as fuel for growth. A welcoming club has something real to sell. It needs a more visible invitation strategy.

• Clarify whether the club wants to be primarily a lunch club, a service club, a civic connector, or some combination. The comments suggest members are asking for a more active, outward-facing identity.

• Translate local goodwill into clearer priorities. Youth engagement, civics, elder care, nonprofit partnership, and visible local volunteerism all surfaced as credible lanes.

Possible priorities for the strategic plan

1. Expand the annual calendar of hands-on service projects, including several full-club opportunities.

2. Launch a membership growth strategy focused on younger professionals, broader representation, and guest conversion.

3. Create a more intentional community-connector role with local nonprofits, schools, and civic groups.

4. Pilot more flexible engagement formats, such as occasional alternate meeting times, after-hours social gatherings, or joint service events.

5. Set up a regular member-feedback cycle, such as quarterly pulse checks or structured listening sessions.

6. Decide whether to strengthen one or two signature themes, such as youth/civics, elder support, environmental stewardship, or international connection.